UB 


GIFT  OF 
r  .il.L.Leupp 


SPECIAL  REGULATIONS  NO.  69 

Inspection  Service  of  Armies 
in  the  Field 


v       :  •••• 


1917 


WASHINGTON 

GOVERNMENT  PRINTING  OFFICE 
1917 


••  •:  •  •••;<£&V'-^^'I^U//1* 
.    '..•'  f::J;-v/..' 


SPECIAL  REGULATIONS  NO.  69. 


WAR  DEPARTMENT, 

WASHINGTON,  October  13,  1917. 

The  following  instructions  relative  to  the  inspection  service 
of  the  armies  in  the  field  are  published  for  the  information  and 
guidance  of  all  concerned. 

[062.12,  A.  G.  O.] 
BY  ORDER  OF  THE   SECRETARY  OF  WAR  I 

TASKER  H.  BLISS, 

General,  Chief  of  Staff. 
OFFICIAL  : 

H.  P.  MCCAIN, 

The  Adjutant  General. 

8 


TABLE  OF  CONTENTS. 

Paragraphs. 

Section     I.  Assignment  and  duties  of  inspectors 1-6 

Section    II.  Inspections  of  troops .7-9 

Section  III.  Inspection  of  administration,  disbursements, 

and  accounts 10, 11 

Section  IV.  Inspection  of  property  for  condemnation 12 

Section    V.  Reports  and  memorandums  of  inspections..,        13 

5 


INSPECTION  SERVICE  OF  ARMIES  IN  THE  FIELD. 

SECTION  I. 
ASSIGNMENT  AND  DUTIES  O 


1.  Inspectors  general  and  acting^  inspectors;  , 
signed  by  the  War  Department  to  the  headquarters  of  geo- 
graphical departments  and  to  the  headquarters  of  armies  and 
army  corps  in  the  field,  and  by  the  commanding  generals  thereof 
to  divisions.    In  the  absence  of  such  assignment,  and  to  fill 
temporary  vacancies,   commanding   generals   of  armies,  army 
corps,    divisions,    and    geographical    departments    may    detail 
officers  from  their  commands,  reporting  their  action  to  The 
Adjutant  General  of  the  Army  for  the  information  of  the  War 
Department,  such  reports  to  be  transmitted  to  the  Inspector 
General  of  the  Army  for  record. 

2.  In  order  to  discharge  his  duties  efficiently,  an  inspector 
should  make  himself  familiar  with  everything  relating  to  the 
different  branches  of  service  within  the  scope  of  his  investiga- 
tions.   Industrious  attention  must  therefore  be  given  by  him 
to  the  study  of  the  regulations  and  laws  for  the  government  of 
the  Army,  the  systems  of  instruction,  and  the  general  principles 
of  the  military  profession.    The  sphere  of  inquiry  of  an  inspec- 
tor  includes   every   branch   of   military    affairs    except   when 
specially  limited  in  orders  or  by  the  Army  Regulations.    The 
attention  of  inspectors  is  especially  called  to  Articles  LII,  LIII, 
and  LXVII,  Army  Regulations. 

3.  Upon  arrival  at  his  station  an  inspector  general  or  acting 
inspector  general  will  report  to  the  commanding  general  in  per- 
son.   He  will  report  to  The  Adjutant  General  of  the  Army  as 
follows  :  Upon  arrival  at  his  station,  his  address,  date  of  arrival, 
and  authority  for  assignment;  thereafter,  any  change  of  sta- 
tion, giving  dates  of  departure  and  joining  ;  and  when  going  to 
or  returning  from  a  foreign  station,  date  of  departure  from  or 
of  arrival  in  the  continental  limits  of  the  United  States  and 
date  of  departure  from  or  of  arrival  at  the  foreign  station.    He 
will  in  each  instance  send  a  copy  of  such  report  direct  to  the 
Inspector  General  of  the  Army. 

7 


8        INSPECTION  SERVICE  OF  AEMIES  IN  THE  FIELD. 

Department  and  other  inspectors  assigned  to  duty  at  depart- 
ment headquarters  within  the  continental  limits  of  the  United 
States  will  forward  direct  to  the  Inspector  General  of  the  Army 
copies  of  all  orders  and  itineraries  as  required  by  paragraph 
880,  Army  Regulations. 

4.  An  inspector  will  make  known  his  orders  or  instructions 
to  commanding  or  other  officers  whose  troops  and  affairs  he  is 
directed  to  inspect,  and  these  officers  will  see  that  every  facility 
and  assistance,  incii-dirg  clerical  aid  and  the  use  of  an  orderly, 
are  provided  if  requested.    When  investigating  accusations  pre- 
judicial to  the  character  of  an  officer,  he  will  make  known  their 
nature  to  the  officer  and  give  him  an  opportunity  to  make  his 
own  statement  in  writing,  which  he  will  append  to  his  report. 
Copies  or  extracts  from  an  inspection  report  reflecting  upon  or 
commending  the  character  or  efficiency  of  an  officer  may  be  fur- 
nished him  by  the  commander  to  whom  the  report  is  submitted. 
In  conducting  an  investigation  which  he  has  been  ordered  to 
make  an  inspector  is  authorized  to  administer  oaths  to  witnesses. 

5.  An  inspector  will  give  orders  only  when  specially  author- 
ized to  do  so.     Such  orders  will  be  given  in  the  name  of  the  com- 
mander authorizing  same.     Commanding  generals  should  au- 
thorize inspectors  to  give  instructions  necessary  to  insure  the 
correction  of  deficiencies  and  irregularities  in  so  far  as  remedial 
action  rests  within  the   command  inspected,   and  matters  so 
remedied  should  not  be  included  in  written  reports. 

6.  When  in  the  course  of  an  inspection  an  inspector  obtains 
confidential  information  respecting  matters  affecting  the  public 
service,  he  will  communicate  such  information  in  an  oral  or 
written  special  report. 


SECTION  II. 
INSPECTIONS  OF  TROOPS. 

7.  Inspections  of  troops  will  be  so  conducted  as  to  inquire 
into  every  phase  of  their  equipment,  instruction,  and  administra- 
tion.   A  portion  at  least  of  every  inspection  should  consist  of 
the  observation  of  the  troops  during  the  execution  of  their  regu- 
lar schedule  of  instruction  and  training.     The  maximum  number 
of  officers  and  enlisted  men  permissible  under  the  particular 
conditions  of  service  will  be  present  at  the  inspection  under 
arms.     Formal  inspections  under  arms  will  be  conducted  as 
prescribed  in  the  authorized  drill  regulations. 

8.  Inspections  will  embrace  the  following  subjects :  Whether 
there  will  be  any  officers  or  enlisted  men  in  excess  of  the  pre- 
scribed organization  and  how  absentees  are  accounted  for;  the 
military  bearing  and  appearance  of  the  troops  and  their  disci- 
pline; whether  regularly  mustered  and  paid  and  the  date  of 
last  payment ;  wrhether  guard-mounting,  roll  calls,  and  similar 
duties  are  held  in  proper  form;  whether  company,  battalion, 
and  regimental  inspections  are  frequently  and  regularly  made, 
and  by  whom ;  the  sufficiency  and  condition  of  the  arms,  equip- 
ments, and  uniforms ;  of  the  field,  siege,  mountain,  and  machine 
guns,  their  carriages,  tools,  and  accessories ;  of  the  riding  equip- 
ments and  harness,   and  whether  well  fitted ;   care  of  backs, 
necks,  and  feet  of  animals,  their  feeding,  watering,  grooming, 
and  veterinary  treatment,  number  serviceable  and  unservice- 
able, and  whether  there  are  any  epidemic  diseases  among  them ; 
the  kind  and  condition  of  air  craft,  and  whether  the  aviation 
service  is  efficient ;  care  of  materiel ;  whether  the  troops  are 
fully  equipped  for  field  service  and  soldiers'  packs  and  surplus 
kit  bags  uniformly  and  properly  packed;  whether  every  officer 
and  enlisted  man  has  a  first-aid  packet  and  two  identification 
tags ;  care  of  the  feet  of  the  men,  the  fitting  of  shoes  and  supply 
of  footwear;  the  shelter  and  care  of  the  troops  (see  F.  S.  R. 
232-246)  ;  the  police  of  tents,  grounds,  kitchens,  latrines,  and 
sinks;  whether  camps  are  well  located,  properly  drained,  and 
thoroughly  policed;  and  the  regulations  as  to  camp  sanitation 
observed;  kind  and  suitability  of  incinerators;  the  condition 

17591°— 17 2  9 


10      INSPECTION  SERVICE  OF  ARMIES  IN  THE  FIELD. 

of  the  water  supply ;  the  composition  and  instruction  of  camp 
guards,  and  the  number  of  prisoners;  whether  the  troops  are 
proficient  in  the  different  drills,  in  the  use  of  the  bayonet  as  a 
fighting  weapon  and  the  saber  in  mounted  and  dismounted 
exercises ;  in  the  use  of  rifle  and  hand  grenades ;  in  target 
practice,  the  transmission  of  information  (F.  S.  R.  36),  pitch- 
ing shelter  tents,  and  first  aid  to  the  injured;  the  proficiency 
of  mounted  officers  and  enlisted  men  in  riding  and  the  suit- 
ability of  the  officers'  mounts ;  the  preparation  of  the  food,  and 
whether  the  troops  are  supplied  with  the  prescribed  baking, 
cooking,  and  mess  outfits ;  the  management  of  company  or  other 
exchanges,  and  whether  all  funds  (company,  Q.  M.  C.,  etc.)  are 
legitimately  expended  and  accounted  for ;  whether  the  required 
books  and  records,  including  war  diaries  (F.  S.  R.  35)  are 
properly  kept  and  the  required  reports  and  returns  rendered; 
whether  the  means  of  transportation-,  including  field,  pack,  and 
combat  trains,  are  sufficient,  and  the  number  of  animals  and 
vehicles  serviceable  and  unserviceable ;  whether  the  amount  of 
baggage  of  officers  or  organizations  exceeds  the  field  allowances ; 
the  efficiency  of  the  supply  service  (rations,  forage,  etc.)  and 
the  ammunition  service;  and  whether  the  quartermaster,  medi- 
cal, ordnance,  engineer,  and  signal  supplies  are  sufficient  and 
in  good  condition ;  the  sanitary  service ;  the  number  of  ambu- 
lances, litters,  and  travois  serviceable  and  unserviceable ;  wear- 
ing of  the  Red  Cross  brassard  (F.  S.  R.  353)  ;  the  police  and 
capacity  of  the  hospital;  number  of  sick  and  wounded,  and 
whether  they  receive  proper  attention;  the  prevalence  of  epi- 
demic diseases,  and  whether  proper  preventive  measures  are 
taken  to  guard  against  contagious  and  infectious  diseases; 
whether  all  officers  are  zealous  and  intelligent,  reporting  any 
who  are  addicted  to  intemperance  or  gambling,  or  who  frequent 
low  company  or  are  incapacitated  in  any  way  for  active  serv- 
ice; censorship  maintained  (F.  S.  R.  419-431)  ;  and  field  post 
office  established  (F.  S.  R.  432). 

9.  In  the  inspection  of  Infantry,  the  inspector  will  test  the 
troops  in  reconnaissance  and  patrols ;  in  security  on  the  march 
and  during  halts;  in  the  attack  of  an  entrenched  enemy;  in  the 
construction,  attack,  and  defense  of  trenches,  and  in  the  use  of 
special  materiel  and  appliances  of  trench  warfare;  and  in  such 
other  tactical  exercises,  including  marches,  appropriate  to  the 
size  of  the  command  and  available  terrain  as  may  be  expedient. 


INSPECTIONS  OF  TROOPS.  11 

In  the  inspection  of  Field  Artillery,  the  inspector  will  test  the 
troops  in  the  advance  to  and  occupation  of  a  position;  in  the 
construction  of  cover  and  concealment ;  in  all  the  details  of  fire 
control  and  direction ;  and  in  the  use  of  advance  observers  and 
means  of  communication. 

In  the  inspection  of  Cavalry,  the  inspector  will  test  the  troops 
in  reconnaissance  and  patrols;  in  security  on  the  march  and 
during  halts;  in  the  transmission  of  information,  especially  to 
the  other  arms;  in  the  attack,  mounted  and  dismounted;  and 
in  the  use  of  Cavalry  in  trenches  as  Infantry. 

In  the  inspection  of  coast  defenses,  the  inspector  will  ascertain 
whether  the  companies  are  assigned  to  guns ;  whether  the  guns, 
carriages,  appliances,  ammunition,  platforms,  magazines,  para- 
pets, etc.,  are  preserved  in  good  order;  whether  magazines  are 
frequently  aired  and  the  means  prescribed  for  locating  objects, 
and  the  control  of  the  fire  are  in  good  working  order.  The 
entire  garrison  will  be  disposed  for  battle;  a  Squadron  of  the 
enemy  should  be  assumed,  the  leading  ship  being  represented 
by  some  vessel  approaching  or  leaving  the  harbor.  The  effi- 
ciency of  all  the  elements  of  fire  control,  skill  in  aiming,  supply 
of  ammunition,  and  all  the  appliances  of  the  coast  defenses  will 
be  tested. 

The  object  of  all  inspections  of  troops  is  to  determine  their 
readiness  and  preparation  for  war. 

In  the  inspection  of  permanent  posts  and  garrisons,  the  scope 
of  the  inspection  will  conform  to  the  requirements  of  prescribed 
memoranda  and  the  Army  Regulations  covering  the  subject. 


INSPECTION  SERVICE  OF  ARMIES  IN  THE  FIELD. 


SECTION  III. 

INSPECTION    OF    ADMINISTRATION,   DISBURSEMENTS, 
AND    ACCOUNTS. 

10.  In  making  these  inspections  the  inspector  will  inquire  as 
to  the  necessity,  economy,  and  propriety  of  all  disbursements, 
their  strict  conformity  to  the  law  appropriating  the  money,  and 
whether  the  disbursing  officers  comply  with  the  law  and  regula- 
tions in  keeping  the  public  funds,  their  accounts,  and  making 
their    disbursements   and    deposits.      Inspectors   will    observe 
whether  or  not  disbursing  officers  are  familiar  with  their  duties, 
and  are  prompt,  accurate,  and  courteous  in  conducting  their 
business;  whether  issues  and  payments  are  made  strictly  in 
compliance  with  law ;  and  whether  any  unauthorized  funds  are 
kept.    Persons  employed  and  things  hired  will  be  seen  as  far  as 
practicable,  and  the  necessity  for  their  employment  and  hire 
established. 

11.  The  following  are  the  general  instructions  for  making 
inspections  of  money  accounts: 

(a)  The  inspector  will  obtain  from  the  inspector  general  of 
the  division  or  department  the  lists  of  the  disbursing  officer's 
outstanding  checks  at  date  of  last  inspection  and  the  balance 
of  funds  for  which  he  was  accountable  at  that  date,  showing 
the  amount  in  each  depositary  and  the  cash  on  hand ;  also  the 
Form  28,  I.  G.  D.,  used  by  the  last  inspector.  A  new  Form  28 
for  each  depositary  will  be  made  up. 

(&)  He  will  require  from  the  disbursing  officer  a  statement 
of  his  money  accounts  since  date  of  last  inspection,  and  the 
distribution  of  his  funds  at  date  of  present  inspection  on  Form 
3,  I.  G.  D.,  with  a  list  of  his  outstanding  checks  on  Form  3a, 
I.  G.  D.  (a  separate  list  for  each  depositary),  to  include  the  last 
check  embraced  in  the  current  inspection.  The  statement  of  his 
money  accounts  and  each  list  of  checks  outstanding  must  be 
signed  by  the  disbursing  officer. 

(c)  The  distribution  of  funds  at  date  of  inspection  will  be 
verified  as  follows : 

The  cash  reported  on  hand  will  be  counted.    This  should  be 
done  at  the  beginning  of  the  inspection. 
12 


INSPECTION    OF    ADMINISTRATION,   ETC.  13 

The  number  of  the  last  check  drawn  included  in  the  current 
inspection  will  be  verified  from  the  proper  check  book. 

Amounts  claimed  as  on  deposit  in  the  several  depositaries  will 
be  verified  as  to  date  and  amount  from  their  statements  made 
to  the  disbursing  officer. 

For  amounts  claimed  as  deposited  since  last  statement,  the 
disbursing   officer   should   have   receipts   from   the   depositary  , 
notifying  him  of  the  credit. 

Credit  can  not  be  claimed  for  funds  in  transit  except  for  cash 
or  checks  en  route  from  the  disbursing  officer  to  the  depositary 
for  his  credit. 

The  list  of  checks  now  outstanding  should  be  compared  with 
the  previous  list,  and  all  checks  borne  on  new  list  as  still  out- 
standing may  be  checked  as  correct,  and  all  other  checks  on  new 
list  should  then  be  verified  by  their  stubs  or  register  of  checks 
issued  as  to  date,  number,  and  amount,  and  all  checks  so  out 
should  be  marked  "  O."  The  list  of  outstanding  checks,  after 
having  been  footed  and  amount  compared  with  that  entered  on 
the  statement  will  be  forwarded  immediately  to  the  depositary 
as  required  by  the  instructions  printed  on  the  form. 

(d)  Check  stubs  or  register  of  checks  issued  should  be  com- 
pared with  the  depositary  statements  of  paid  checks,  commenc- 
ing with  the  first  check,  as  noted  on  Form  28.  The  stubs  or 
register  of  checks  issued  of  all  checks  reported  paid  by  the 
depositary  .statement  will  be  marked  "  V,"  and  all  canceled  check 
stubs  "X."  That  a  canceled  check  has  been  forwarded  must 
be  shown  by  a  receipt  from  the  Auditor  for  the  War  Department. 
When  all  the  checks  of  the  current  inspection  are  checked,  the 
total  amount  of  debits  and  the  total  amount  of  credits  since 
last  inspection  will  be  entered,  month  by  month,  on  Form  28. 
Amounts  deposited,  which  are  not  shown  on  last  depositary 
statement,  will  be  entered  on  Form  28,  as  indicated.  The  total 
credits  should  check  the  total  credits  on  Form  3,  and  the  total 
debits,  less  outstanding  checks  last  inspection,  should  check 
the  total  debits  on  Form  3,  and  the  difference  should  be  the 
balance  due  from  that  depositary.  When  checking  up  the  stubs, 
or  register  of  checks  issued,  care  should  be  taken  to  note  all 
checks  issued  for  cash,  for  transfer  to  officers,  and  for  deposits 
to  the  credit  of  the  Treasurer  of  the  United  States,  and  a 
separate  list  made  of  each  class.  The  total  of  these  lists  should 
check  the  corresponding  items  on  Form  3.  All  checks  drawn 
must  be  accounted  for  as  either  paid,  outstanding,  or  canceled. 


14     INSPECTION  SERVICE  OF  ARMIES  IN  THE  FIELD. 

Blank  checks  transferred  to  another  officer  must  be  accounted 
for  by  his  receipt. 

(e)  An  examination  should  be  made  of  the  paid  vouchers  that 
have  not  been  forwarded  to  the  chief  of  bureau,  and  comparison 
made  with  the  check  stubs  or  register  of  checks  issued  and  with 
the  entries  in  the  cashbook  or  abstract  of  disbursements  to  see 
•  that  they  agree.  All  amounts  received  from  sales,  collections, 
or  soldiers'  deposits  will  be  verified  from  the  proper  abstracts 
or  records.  Nothing  in  these  instructions  shall  be  construed  as 
limiting  the  inspector's  scrutiny  of  all  disbursements,  inquiring 
into  the  propriety  of  the  expenditures,  and  verifying  the  cor- 
rectness of  the  transactions. 

(/)  Checks  for  currency  should  be  represented  by  cash 
vouchers.  The  excess  of  all  cash  received  from  checks  or  other- 
wise over  the  amount  expended  per  vouchers,  transferred  to 
other  officers,  or  deposited  to  the  credit  of  the  Treasurer  of  the 
United  States,  should  be  accounted  for  as  replaced  in  a  de- 
positary or  as  cash  on  hand. 

(g)  The  check  stubs  or  register  of  checks  issued  should  be 
examined  to  ascertain  if  they  are  properly  filled  and  required 
notations  made. 

(h)  The  cashbook  must  show  all  receipts  from  whatever 
source  and  that  the  disbursements,  as  wrell  as  the  receipts,  are 
entered  in  chronological  order  and  under  the  proper  appropria- 
tions. (R.  S.  3643.)  Cash  receipts  are  to  be  entered  daily  in 
the  cashbook  (G.  O.  58,  W.  D.  1914).  The  total  of  the  amounts 
disbursed,  transferred,  deposited  to  the  credit  of  the  Treasurer 
of  the  United  States,  and  such  other  items  as  may  be  admitted 
as  expenditures,  for  the  period  covered  by  the  inspection,  de- 
ducted from  the  total  of  receipts  from  all  sources  as  shown  by 
the  cashbook  and  the  balance  on  hand  at  last  inspection,  will 
show  the  amount  for  which  the  officer  is  now  accountable,  and  it 
should  agree  with  the  amount  shown  to  be  on  hand  by  the 
statement  of  the  distribution  of  funds. 

(i)  The  amount  of  disbursements  as  shown  by  the  cashbook 
or  abstract  of  disbursements  since  the  date  of  last  inspection  to 
the  end  of  the  month  will  be  ascertained  by  deducting  the 
amount  included  for  that  part  of  the  month,  as  shown  by  entry 
on  Form  28,  from  the  total  for  the  month.  To  this  amount  will 
be  added  under  "Total  disbursements,"  on  Form  28,  the  dis- 
bursements month  by  month  from  the  cashbook  or  accounts  cur- 
rent. The  total  should  check  the  total  "  Expended  per  vouchers," 


INSPECTION  OF  ADMINISTRATION,  ETC.  15 

on  Form  8,  which  should  be  the  sum  of  the  amounts  so  expended 
under  the  several  depositaries,  cash,  and  collections  on  vouchers. 

(;)  To  the  total  amount  of  checks  paid  as  shown  by  the  bank 
statements  received  since  last  inspection  add  the  amount  of 
checks  reported  as  now  outstanding,  and  from  their  sum  deduct 
the  amount  of  checks  reported  as  outstanding  at  last  inspection, 
and  the  remainder  will  be  the  total  amount  of  checks  drawn 
since  last  inspection.  (Form  28.) 

(k)  When  the  list  of  checks  outstanding  is  received  back 
from  the  depositary,  it  will  be  verified  as  follows : 

The  officer's  balance,  as  reported  by  the  depositary,  should 
equal  the  sum  of  the  balance  reported  by  the  officer  (Form  3), 
plus  the  amount  of  checks  not  marked  "  Paid,"  plus  any  credits 
reported  by  the  depositary  not  claimed  on  the  officer's  statement, 
minus  any  checks  paid  not  listed  (Form  3a). 

(I)  In  the  Statement  of  the  Money  Accountability,  on  Form  3, 
I.  G.  D.,  errors  frequently  arise  from  misunderstanding  of  what 
is  meant  by  the  expression  "  Cash  from  checks  issued  "  and  its 
counterpart,  "  Checks  issued  for  cash."  The  latter  expression 
includes  all  checks  drawn  by  the  disbursing  officer  in  favor  of 
himself,  under  A.  R.  587  and  599,  and  the  amounts  of  all  such 
checks  must  be  embraced  in  the  entries  in  the  lower  half  of  the 
statement,  under  the  depositary  or  depositaries  on  which  drawn. 
"  Cash  from  checks  issued  "  is  the  total  of  all  checks  drawn  by 
the  disbursing  officer  in  favor  of  himself  under  A.  R.  587  and 
599,  during  the  period  covered  by  the  inspection,  and  this  total 
should  be  entered  in  the  debit  or  upper  half  of  the  Statement 
of  Money  Accountability  in  the  "  Cash  "  column  on  the  line  of 
"  Cash  from  checks  issued."  This  last-mentioned  total  should 
equal  the  sum  of  the  amounts  entered  on  the  credit  or  lower  half 
of  the  statement  under  the  depositary  headings  on  the  line  of 
"  Checks  issued,  for  cash." 

(m)  When  cash  is  deposited  to  the  credit  of  the  Treasurer  of 
the  United  States,  it  should  appear  in  the  "Cash"  column  on 
the  line  "  Deposited  to  the  credit  of  Treasurer  U.  S.,"  on  Form  3, 
and  not  on  the  line  "  Cash  deposited." 

(n)  At  each  inspection  of  money  accounts  the  inspecting 
officer  should  note  on  the  back  of  the  stub  or  on  the  back  of  the 
sheet  of  the  register  of  checks  issued  on  which  the  number  of 
last  check  drawn  appears  the  number  of  the  last  check  included 
in  the  inspection,  the  balance  on  deposit  in  that  depositary  sub- 


16       INSPECTION  SERVICE  OF  ARMIES  IN  THE  FIELD. 

ject  to  check,  and  the  total  amount  of  checks  outstanding  on 
that  depositary ;  also  the  amount  of  cash  on  hand,  if  any. 

(o)  In  case  of  officers  of  the  Quartermaster  Corps  inquiry 
will  be  made  as  to  whether  they  have  an  active  bond  of  correct 
amount,  and  if  not  bonded  under  new  form  authorized  January 
13,  1917,  whether  bond  has  been  approved  since  date  of  present 
commission. 

Inquiry  will  also  be  made  in  the  case  of  officers  of  the  Ord- 
nance Officers'  Reserve  Corps  on  duty  requiring  accountability 
for  public  funds  or  public  property,  whether  they  are  duly 
bonded  in  the  amounts  required.  These  officers  are  required 
to  renew  their  bonds  each  year. 

(p)  Conventional  signs  used  by  inspectors  on  the  stubs  of 
checks  or  register  of  checks  issued : 

O  means  outstanding  (at  date  of  inspection). 

V  means  paid  (as  reported  by  depositary). 

X  means  canceled  check   (verified). 

—  means  saw  voucher. 

It  is  desirable  that  inspectors  have  a  uniform  method  of 
marking  stubs  and  register  of  checks  issued.  Colored  pencils 
(blue  or  green)  will  distinguish  the  inspector's  marks  from  those 
of  the  disbursing  officer. 


SECTION  IV. 
INSPECTION  OF  PROPERTY  FOR  CONDEMNATION. 

12.  This  duty  will  be  performed  by  inspectors  general,  acting 
inspectors  general,  or  by  officers  designated  by  the  commander 
of  a  department,  an  independent  brigade,  a  division,  or  higher 
administrative  unit.  The  attention  of  inspectors  is  directed 
to  paragraphs  903-914,  Army  Regulations,  which  will  govern 
in  making  these  inspections.  Whenever  a  want  of  proper  care 
in  the  preservation  of  Government  property  comes  to  the  knowl- 
edge of  the  inspector,  he  will  report  the  fact. 

The  necessary  blank  forms,  which,  with  the  directions  thereon, 
have  the  force  and  effect  of  Army  Regulations,  will  be  furnished 
by  the  Inspector  General  of  the  Army. 

17 


SECTION  V. 
REPORTS   AND   MEMORANDUMS   OF   INSPECTIONS. 

13.  (a)  The  results  of  inspections  will  be  communicated  by 
inspectors  to  the  commanders  who  ordered  them,  orally  or  in 
writing,  as  the  latter  may  direct;  and  all  written  reports  and 
memorandums  of  inspections,  except  of  mine  planters,  cable 
ships,  Army  transports,  and  money  accounts  of  disbursing  offi- 
cers, after  remedial  action  has  been  taken  by  the  commander  who 
ordered  the  inspection,  will  be  filed  in  the  office  of  his  inspector. 
When  a  report  or  memorandum  of  an  inspection  to  be  so  filed 
contains  any  specially  favorable  or  unfavorable  mention  of  an 
officer,  any  special  subjects  required  by  higher  authority  to  be 
included  therein,  or  any  matter  beyond  the  power  or  authority 
of  the  commander  who  ordered  the  inspection  to  remedy,  he 
will  forward  a  memorandum  or  report  containing  an  extract 
or  extracts  thereof  and  of  the  inspector's  "  conclusions  "  (A.  R. 
891 )  to  the  next  higher  commander.  Extracts  of  matters  requir- 
ing action  of  the  War  Department,  of  special  subjects  required 
by  War  Department  instructions  to  be  included  in  inspection 
reports  or  memorandums,  of  inspector's  "  conclusions,"  and  of 
all  favorable  and  unfavorable  mention  of  officers  will  be  for- 
warded by  the  highest  commander  in  the  chain  to  The  Adju- 
tant General  of  the  Army. 

(&)  In  the  case  of  mine  planters  and  cable  ships,  the  com- 
plete report  of  inspection  and  report  of  remedial  action,  to- 
gether with  recommendations,  will  be  forwarded  to  The  Adju- 
tant General  of  the  Army  by  the  commander  who  ordered  the 
inspection. 

(c)  Reports  of  inspections  of  Army  transports,  together  with 
reports  of  remedial  action   (A.  R.  892)   will  be  forwarded  by 
the  department  commander  to  The  Adjutant  General  of  the 
Army. 

(d)  Reports  of  inspections  of  money  accounts  of  disbursing 
officers,  without  the  lists  of  checks  outstanding,  will,  after  the 
necessary  action  has  been  taken  thereon,  be  forwarded  by  com- 
manders to  The  Adjutant  General  of  the  Army.    If  the  disburs- 
ing officer  is  serving  at  an  arsenal,  depot,  or  station  not  under 

18 


REPORTS  AND  MEMORANDUMS  OF  INSPECTIONS.      19 

supervision  of  the  commander  of  a  department,  division,  army 
corps,  or  army  in  the  field,  the  report  will  be  sent  by  the  in- 
spector direct  to  the  Inspector  General  of  the  Army. 

(e)  Reports  of  inspections  of  arsenals,  depots,  stations,  etc., 
not  under  the  supervision  of  commanders  of  departments,  divi- 
sions, army  corps,  or  armies  in  the  field  will  be  forwarded  by 
the  inspectors  direct  to  the  Inspector  General  of  the  Army. 

(/)  The  Adjutant  General  of  the  Army  will  send  all  reports 
and  memorandums  of  inspections  and  all  reports  of  remedial 
action  pertaining  to  same,  received  in  his  office  under  the  pro- 
visions of  this  paragraph,  to  the  Inspector  General  of  the 
Army,  who  will  take  up  with  a  view  to  necessary  action  all 
matters  therein  which  require  correction.  All  reports  and 
memorandums  of  inspections  referred  to  in  this  paragraph, 
except  as  indicated  in  section  (a),  all  reports  of  tactical  in- 
spections under  A.  R.  193,  subparagraph  7,  and  A.  R.  194,  sub- 
paragraph  5,  and  all  reports  of  remedial  action  pertaining  to 
same,  will  be  filed  in  the  office  of  the  Inspector  General. 

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